Professional Resignation Letter Sample with Notice Period

Professional Resignation Letter Sample with Notice Period

The professional resignation letter sample with notice period is a crucial communication tool used by individuals to formally resign from their jobs while ensuring a smooth transition. This type of resignation letter includes important details such as the employee's intention to resign, the notice period, and the effective date of resignation. It is essential to use a professional tone and clearly express gratitude for the opportunities and experiences gained during the tenure. Providing a notice period allows the employer to find a suitable replacement and wrap up any pending tasks. Ultimately, using a well-crafted resignation letter with notice period not only demonstrates professionalism and respect but also allows for a positive and professional exit from the organization.

How to Write Professional Resignation Letter Sample with Notice Period?

Here is Professional Resignation Letter Sample with Notice Period, you can use as a template or reference for your needs.

[Your Name]
[Your Address]
[City, State, ZIP]
[Email Address]
[Phone Number]

[Recipient's Name]
[Recipient's Designation]
[Company Name]
[Company Address]
[City, State, ZIP]

Dear [Recipient's Name],

I am writing to formally resign from my position as [Your Designation] at [Company Name]. Please accept this letter as my [notice period], in accordance with my employment contract.

I have thoroughly considered this decision and it has not been an easy one for me. I have enjoyed my time working at [Company Name] and have gained valuable experience and growth during my tenure here. However, after careful consideration of my career goals and personal circumstances, I have decided that it is time for me to seek new opportunities elsewhere.

I would like to express my deep gratitude to [Recipient's Name], [Colleague's Name(s)], and the entire team at [Company Name] for the support, guidance, and opportunities I have received during my time here. I am truly appreciative of the experiences I have had and the knowledge I have gained.

As per my contractual obligation, I am willing to work my full [notice period] to ensure a smooth transition of my responsibilities. I am committed to tying up any loose ends and assisting in any way necessary during this time. I understand the importance of a seamless handover and will do everything possible to ensure that happens.

I will make sure to complete any ongoing projects and will be more than happy to assist in the recruitment process for my replacement. Additionally, I am willing to provide a comprehensive handover document outlining the key aspects of my role and any pending tasks that need attention.

I understand that there may be administrative tasks associated with my departure, such as returning company property or settling any remaining dues. Please let me know if there are any specific processes I need to follow and I will ensure they are completed promptly.

Once again, I want to express my gratitude for the opportunities I have been given and for your understanding regarding my decision to move on. I remain committed to the success of [Company Name] until my departure, and I assure you that I will do everything in my power to ensure a seamless transition.

Thank you for the valuable experience and the support you have provided throughout my employment. I wish you and the entire team at [Company Name] continued success.

Yours sincerely,

[Your Name]

Letter Sample Tags

notice, period, professional, resignation

Good to know when writing

  1. Include a clear and concise subject line stating the purpose of the letter.
  2. Address the letter to the appropriate person or department, such as your supervisor or the human resources department.
  3. Clearly state your intention to resign from your position and provide the effective date of your resignation.
  4. Express gratitude for the opportunities and experiences you have had during your employment.
  5. Provide a brief explanation for your resignation, if desired, but remain professional and avoid negative or disparaging comments.
  6. Mention the notice period required by your employment contract or company policy.
  7. Offer assistance in transitioning your responsibilities to a successor, if applicable.
  8. Provide your contact information and any necessary instructions for forwarding mail or reaching you after your departure.
  9. End the letter by expressing your best wishes for the company's continued success.
  10. Sign the letter using your full name and title, if applicable, and consider attaching a printed copy of the letter for documentation purposes.


Questions to be asked when writing Professional Resignation Letter with Notice Period:

  • What is the purpose of a professional resignation letter with a notice period?
  • What information should be included in a professional resignation letter with a notice period?
  • Should a reason for resignation be included in the letter?
  • What should the tone of the letter be like?
  • When should the letter be submitted, and how should it be delivered?
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