Authorization Letter Sample to Process Documents in PSA Birth Certificate

Authorization Letter Sample to Process Documents in PSA Birth Certificate

The authorization letter is a legal document that grants someone else the authority to process documents on behalf of the author as it pertains to a specific matter. A PSA birth certificate is a vital document that proves an individual's identity and date of birth. When an individual is unable to personally process their PSA birth certificate, they can provide an authorization letter to another person to facilitate the process. This letter should include the author's complete personal information, the specific documents to be processed, the details of the authorized person, and any necessary supporting documents. The authorization letter serves as a formal written consent and allows the authorized person to act on behalf of the author, ensuring a smooth and legally-compliant document processing experience.

How to Write Authorization Letter Sample to Process Documents in PSA Birth Certificate?

Here is Authorization Letter Sample to Process Documents in PSA Birth Certificate, you can use as a template or reference for your needs.

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]

[PSA Address]
[City, State, ZIP Code]

Subject: Authorization Letter for Processing of PSA Birth Certificate

Dear Sir/Madam,

I, [Your Name], hereby authorize [Authorized Person's Name], bearer of [Authorized Person's ID], to process and claim my [Your Full Name]'s birth certificate from the Philippine Statistics Authority (PSA) on my behalf.

I am unable to personally appear and process the aforementioned document due to [state the reason, e.g., work commitments, personal reasons, etc.]. Therefore, I am granting [Authorized Person's Name] full authority to act as my representative in this matter. Please be informed that [Authorized Person's Name] will provide all necessary identification and supporting documents when processing my birth certificate.

I hereby give consent for [Authorized Person's Name] to sign all necessary documents, receive the birth certificate, and undertake any other related activities that may be required during the process. I trust that [Authorized Person's Name] will act responsibly and in accordance with the policies and procedures of the PSA.

Enclosed with this letter are the following documents:

1. Photocopy of my valid identification card
2. Photocopy of [Authorized Person's Name]'s valid identification card

I understand that I will be held responsible for any actions or consequences arising from the authorized processing of my birth certificate. I also acknowledge that this authorization is valid from the date of this letter until [Expiration Date, if applicable, otherwise mention "until further notice"].

Should you require any further information or clarification, please do not hesitate to contact me at the aforementioned contact details.

Thank you for your attention to this matter.

Yours sincerely,

[Your Full Name]
[Your Signature]

Good to know when writing

  1. Begin by addressing the recipient of the letter using proper salutations, such as "Dear Sir/Madam" or the specific individual's name if known.
  2. Clearly state the purpose of the letter in a concise and straightforward manner. In this case, it is to authorize someone to process documents related to a birth certificate in the PSA (Philippine Statistics Authority).
  3. Include your name and contact information at the beginning or end of the letter for reference purposes.
  4. Provide the recipient with any necessary identifying information, such as your full name, date of birth, and any other unique identifiers that may help locate the specific birth certificate.
  5. Clearly state the name of the person whom you are authorizing to handle the documents on your behalf. Include their full name, contact information, and any relevant identification details.
  6. Specify the scope of authority you are granting to the authorized person. For example, mention whether they are allowed to obtain a copy of the birth certificate or make necessary changes to the document.
  7. Include the duration of the authorization, specifying whether it is a one-time authorization or for a specific period of time.
  8. Explicitly state that the authorized person is allowed to act on your behalf and make any decisions necessary to complete the document processing. This will give them the necessary legal authority to represent you.
  9. Clearly indicate your consent for the authorized person to sign any necessary documents or affidavits on your behalf.
  10. Close the letter with a polite and professional sign-off, such as "Yours sincerely" or "Best regards," followed by your name and signature.
  11. Remember to proofread your letter for any grammatical or spelling errors before sending it.


Questions to be asked when writing Authorization Letter to Process Documents in PSA Birth Certificate:

  • What is an authorization letter?
  • Who should be the recipient of the authorization letter?
  • What information should be included in the authorization letter?
  • Can the authorization letter be notarized or authenticated?
  • Can the authorization letter have a time limit?
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Authorization Category